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Generated 6 June 2026, 18:57
☐ 1-2-1 Hardeep: CCS framework for Bunzl catering supplies?
XC⚪ P4Today
Called Barrie — Bunzl not on CCS. Try Crown Commercial framework STAR instead. Can we use a CCS framework rather than running a full PA23 tender? Confirm which framework applies and whether Bunzl is on it.
☐ Phone Sam with holding Capita update; seek internal decision on next steps
XC⚪ P48 Jundecision-neededfollow-up
Provide holding update without leading Sam on. Capita pressing; 60-page analysis identifies ~£2.6m savings; Kate reluctant. Park substantive movement until after next week's interviews.
☐ Arrange informal off-the-record conversation with Neil Bowen (DFTO)
XC🟡 P38 Junfollow-up
Steer future formal DFTO discussions on longer-term contracts ahead of weekly stakeholder check-in. Neil returned from leave 1 June.
☐ Draft communication on external comms and supplier endorsement policy
XC⚪ P48 JunThomas
XC's position: no public supplier endorsements, case studies, testimonials, or press activity unless agreed at point of contracting. Prompted by SLC case study request.
☐ Read: UK AI Safety Institute — current regulatory position
XC⚪ P48 Jun
☐ Chase Barrie Cottam (Hitachi Rail) — Craigentinney dispute contact
XC🟡 P310 Junfollow-up
Called 28 May. Barrie identifying right Hitachi contact to work through depot access and driver payment resolution. Barrie.Cottam@Hitachirail.com | +447802871062
☐ Text Mark Hughes
XC🔴 P110 Jun
Recurring every Wednesday 13:00.
☐ Catch up with Mandy re pushing workflow and approvals into Xurrent
XC🟡 P310 Junfollow-up
Sean (IT) confirmed Xurrent is better than current SharePoint process. Thomas agreed for short-to-medium term.
☐ Thomas 1-2-1: low-value one-off payments — push through emergency payments route
XC🟡 P311 JunThomasKate
Rather than setting up letters.
☐ Resolve policy placeholders in XCTL-1147 (DFA Policy)
XC🟠 P211 JunThomas
§13.2: awaiting REMCOM governance from Zoe Kennedy (HR Director). §15: charitable donations under revision — awaiting Thomas Raynor input. Once received: update markdown source, rebuild Word doc, version up.
☐ Schedule session with Mandy to evaluate Xurrent for approval workflow migration
XC🟡 P311 Jun
Current SharePoint tool not fit for purpose — cannot handle sequential approvals. Xurrent is the IT ticketing platform.
☐ Hardeep leadership training — how do I get this sorted
XC⚪ P411 JunThomas
☐ Text Mark Hughes
XC🔴 P112 Jun
Recurring every Friday 13:00.
☐ Corporate comms policy on supplier publicity
XC⚪ P418 Jun 2026Thomas
☐ Integrate charity process into DFA policy — "oven ready" by 26 June
XC🟡 P326 Jun 2026follow-up
Launch charity process alongside DFA policy. Remcom policy ownership sits with Thomas (awaiting his input).
☐ Regional property strategy — matrix for location/activity/space used
XC🔴 P126 Jun 2026Property
☐ Move Legionella monitoring data (all sites) into data warehouse
XC🟠 P230 Jun 2026Property
Raised at Edinburgh site visit 13 Apr. Also audit all other compliance monitoring points across sites. All sites in scope.
☐ Discuss Assertis Train Travel recharges with Jonathan Taylor
XC🔴 P12 Jul 2026Thomas
Or defer until Mark returns to understand the travel purpose.
☐ Stephen McCall EA or DFT approved PO — propose to drop (TR to address through Remcom)
XC🔴 P12 Jul 2026Thomas
☐ Establish approved furniture catalogue for regional property use
XC🟠 P224 Jun 2026Property
Regions have no approved catalogue — requests go through Penco as a ticket. Pre-approved catalogue would support budget control and ZBB approach.
☐ Edinburgh mess room — fix display screen and arrange new furniture
XC🔴 P127 Apr 2027Property
Raised at Edinburgh site visit 13 Apr. Raise with Pareto via Paul.
☐ Raise Edinburgh LLC room flooding with Paul and Pareto
XC🟠 P228 Apr 2027Property
LLC room at Edinburgh floods regularly. Raise as maintenance issue with FM supplier Pareto via Paul.
☐ Update DFA document — capture TO L9 approval limit change (£350 to £500)
XC🟡 P327 Apr 2027follow-up
Kate Willis approved change. Limited to TO approval group only, specific cost centre/GL combination. Cc: Thomas Raynor, Rajan Jagatia, Jermaine Cameron.
☐ Calculate cost saving reduction from indexation and other initiatives
XC🔴 P127 Apr 2027
☐ Walk through Delegated Authority Acknowledgement Forms with Thomas
XC🔴 P1Thomas
Show folder of signed acknowledgements, lists of completed forms, and information sources for issuing letters.
☐ What can we turn off within the travel portal
XC🔴 P1
☐ Execute Bournemouth lease extension to 2028
XC🟡 P3Propertyfollow-up
Right to terminate is 3 months. DfT pushed renewal back to April 2028.
☐ Prepare DfT approval paper for 24-month lease extensions
XC🟡 P3Propertyfollow-up
Covers all leases expiring 17 Oct 2027 — excludes properties earmarked for exit.
☐ Review Edinburgh lease position with regional team
XC🟠 P2Propertyfollow-up
Lease ends Oct 2027. Recommend 1 lease with 2 schedules covering crew accommodation and catering.
☐ Confirm procurement position on Telesales contract extension and Exec approval route
XC🟡 P3decision-neededfollow-up
Telesales outsourced on 6-month contract. CE team want to extend — Exec approval required. Procurement involvement to be confirmed.
☐ Initiate ARTS re-tender planning — secure project manager and budget
XC🟠 P2decision-needed
Contract expires April 2028; DFTO by renewal. Last tender took 24 months so need to start sooner. Needs PM and budget sign-off.
☐ Set up tender review governance board at XC ICS
XC🟠 P2Thomasdecision-needed
Prompted by Chiltern's 2 legal challenges on Procurement Act tenders. XC needs proper governance in place.
☐ Explore zero-based budgeting (ZBB) for property costs
XC🟡 P3Propertydecision-needed
☐ Investigate Bournemouth dilapidations position
XC🟠 P2
☐ Get fit-out costs for Bournemouth gym space via Arriva suppliers
XC🟠 P2
☐ Assess Portakabin on Bournemouth station car park as Plan B
XC🟠 P2
☐ Export weekly tracker → Dropbox → tell Claudia
XC🟠 P2
1. Export Procurement Weekly Project Tracker from XC SharePoint as CSV. 2. Upload to Google Drive: 00 Dropbox/To Home/. 3. Send Claudia: "process weekly tracker".
☐ Chase Maeve on McCann contract / SAQ data processor resolution
XC🟡 P3follow-up
McCann returned revised contract claiming they are not data controllers; SAQ strips out all data processor obligations. Escalated to Maeve (AUKT) to handle at Group level.
☐ Review marked-up MTIS Fujitsu contract
XC🟡 P3follow-up
Arriva sent BAFO to Worldline (sole remaining bidder — TTK eliminated on cyber grounds). Contract in mark-up phase; review before responding to Arriva.
☐ Respond to Arriva with XC comments on MTIS contract mark-up
XC🟡 P3follow-up
After reviewing marked-up contract, respond to Arriva with XC's comments. Internal approval and 30-day DFT approval required before contract can proceed.
☐ Speak to JT re Mark Hughes return timeline
XC🟡 P3follow-up
Mark is 4–6 weeks from considering a return. XC role secondary to personal issues.
☐ Consider Mark Hughes for Market Dojo or data warehouse project on return
XC🟠 P2decision-needed
When Mark returns, consider placing on Market Dojo implementation or data warehouse project rather than standard XC role immediately.
☐ Chase Andy Porter re Network Rail rates and utilities resolution
XC🟡 P3follow-up
☐ Develop procurement process health framework drawing on Bell Integration work
XC🟠 P2decision-needed
Kate raised process health; Steve noted procurement perspective needed. Bell Integration work could be the starting basis.
☐ Chase spec from Mandy for XC Data Warehouse support contract
XC🟡 P3follow-up
Mandy committed to sending spec for Oakland support contract. Required before STAF and contract can be completed.
☐ Raise dedicated ARTS contract manager resource with XC leadership
XC🟡 P3decision-needed
Steering group flagged XC has not been managing KPIs adequately. Recommendation to appoint dedicated contract manager for ARTS.
☐ Consider commissioning third-party audit of ARTS contract performance
XC🟠 P2decision-needed
Given PSVAR legal obligations (prosecution risk, ORR scrutiny) and ARTS inaccurate reporting. Also consider whether coordinators should move in-house.
☐ Raise paper contract disposal with Thomas
XC🟡 P3delegatefollow-up
Paper copies of contracts exist — validity unknown. Escalated to Thomas. How do we dispose of them?
☐ Share DFA, Procurement and Treasury policies with Sarah
XC🟡 P3follow-up
☐ Resolve how EA POs should be assigned to correct department
XC🟡 P3decision-needed
Open question on correct departmental home for EA PO processing across Fleet, Stations, and Affiliates.
☐ Progress Ascot Drive relocation decision — evaluate Corys £15k quote vs bringing new ULS into Wyvern House
XC🟡 P3decision-needed
Corys quoted £15k to relocate to Wyvern House. Alternative: bring new simulator units directly into Wyvern House rather than moving existing ones.
☐ Raise Ascot Drive asbestos and air handling issues with FM team
XC🟡 P3follow-up
Asbestos blocking all building works. Air con recirculating only — no fresh air interchange. Option to drop ceiling 12" and replace air handling unit.
☐ Raise Wyvern House FM defects with Andy Porter
XC🟠 P2delegate
Items: shower room fan not working; remove electric heater from quiet room; cable management for trailing HDMI cables in new meeting rooms; clarify server cupboard action.
☐ Determine position on local hotel deals and bill back opportunities
XC🟠 P2decision-needed
Derby trainee accommodation review — Premier Inn vs Holiday Inn, union negotiations, driver training alignment.
☐ Week 2 Exercise: Map XC procurement data landscape
AI🔴 P1Today
☐ Elements of AI — Chapter 5: Neural networks & deep learning
AI⚪ P4Today
☐ Week 3 Exercise: Analyse 3 real Claude tasks — what AI capability was used?
AI⚪ P4Today
☐ Elements of AI — Chapter 6: Societal implications of AI
AI⚪ P4Today
☐ Week 4 Exercise: Build AI opportunity matrix for XC Procurement
AI⚪ P4Today
☐ Week 5 Exercise: Draft AI Acceptable Use Policy for XC Procurement
AI⚪ P410 Jun
☐ Google GenAI Leader path — "Gen AI: Unlock Foundational Concepts" module
AI🟠 P230 Jun 2026
☐ Read: SCMR practical AI moves for procurement 2026
AI🟠 P230 Jun 2026
☐ Google GenAI Leader path — "Gen AI: Navigate the Landscape" module
AI⚪ P430 Jun 2026
☐ DeepLearning.AI: Building Towards Computer Use with Anthropic
AI⚪ P430 Jun 2026
☐ Google GenAI Leader path — "Gen AI Agents: Transform Your Organization" module
AI⚪ P430 Jun 2026
☐ DeepLearning.AI: MCP — Build Rich-Context AI Apps with Anthropic
AI⚪ P430 Jun 2026
☐ Read: IBM AI in Procurement — CCEP case study ($40M+ savings)
AI⚪ P430 Jun 2026
☐ Read: Ivalua — AI in Sourcing & Procurement use cases
AI⚪ P430 Jun 2026
☐ Google GenAI Leader path — Responsible AI modules
AI⚪ P430 Jun 2026
☐ Microsoft Learn — Responsible AI module
AI⚪ P430 Jun 2026
☐ Read: SCMR — AI in procurement: building the foundations
AI⚪ P430 Jun 2026
☐ Re-read: Art of Procurement — State of AI piece (fresh eyes)
AI⚪ P430 Jun 2026
☐ CAPSTONE: AI in XC Procurement — Strategy & Roadmap (3–5 pages)
AI⚪ P419 Jun 2026
☐ Compile board report
VHD🟠 P28 Jun
Recurring every 8th.
☐ Pay People
VHD⚪ P423 Jun 2026
Recurring every 23rd.
☐ Pay VAT
VHD🔴 P14 Jul 2026
Recurring every 3 months.
☐ Chase Rob re VHD price book upload
VHD🟠 P2follow-up
Price book needs to be uploaded — Rob to action.
☐ Review Jayne's go-to-market document
VHD🟠 P2follow-up
Jayne (CEO, Glider) produced a go-to-market document for Steve to review.
☐ Check outcome of University of Plymouth opportunity with Rob
VHD🟠 P2follow-up
Live opportunity — deadline 8 May 2026 has passed. Confirm outcome with Rob.
☐ Pay VAT
Processivity⚪ P41 Nov 2026
Recurring every 3 months.
☐ Raise invoice for James Evans — £1,224.04 + VAT
Processivity⚪ P41 Apr 2027
☐ Complete timesheet
Steve⚪ P4Today
home.vencuro.com. Recurring every Friday.
☐ Flesh out the meal planner preferences store
Steve🟡 P3Today
Review ~/gdrive/01 Projects/Weekly-Meals/preferences.md — rotation pool is a first-pass guess. Fix dishes that are wrong, add missing ones.
☐ Book Neko scan
Steve⚪ P48 Jun
☐ Book Neko scan for July (before holiday)
Steve🟠 P215 Jun 2026
Annual full-body MRI/cardiovascular scan. Given PSRC1, MTHFR TT, LDL 1.9 against <1.8 target — not optional.
☐ Book outstanding blood tests
Steve🟠 P220 Jun 2026
Homocysteine ~£30 flagged URGENT — MTHFR TT means 40% higher cardiovascular risk if elevated. Also: Lp(a), RBC Mg, Vit D, Vit A, ferritin. Medichecks or Thriva. No GP referral needed.
☐ Post-surgery: start high aerobic programme (running / cycling / spin)
Steve🟡 P31 Jul 2026
Garmin flagging aerobic high shortage. HIIT 1-2x/week + steady-state 3x/week. Short runs if Achilles allows, otherwise cycling or spin. Target VO2 max from 40 toward 44+.
☐ Post-surgery: restart structured strength training
Steve🟡 P31 Jul 2026
4 sessions/week, 12-18 sets per muscle group, rest-pause and explosive methods. Creatine 3-5g daily. Collagen + vitamin C 30-60 min before training (COL5A1 ligament risk).
☐ Review alcohol strategy after dry June — make a decision
Steve🟠 P21 Jul 2026
Options: stay dry, cluster to Fri/Sat, or set hard monthly limit with HRV gate (avg <35ms = it's costing you). Review June biometric data as part of this decision.
☐ Renew prepayment subscription for prescription
Steve⚪ P416 Jul 2026
☐ Aimee site — connect aimeebrownart.com to Cloudflare Pages
Steve🟠 P214 Jul 2026
Cloudflare dashboard → Pages → aimeebrownart → Custom domains. Account: Stevebrown0@gmail.com. Account ID: 36106ecf177e6fac4385158de862f56a.
☐ Aimee site — set up Cloudflare email routing
Steve🟠 P214 Jul 2026
info@aimeebrownart.com and aimee@aimeebrownart.com → aimee.b@me.com. Aimee verifies destination address 16 July.
☐ Aimee site — make GitHub repo public
Steve🟠 P214 Jul 2026
GitHub → SheriffRusty/aimeebrownart → Settings → Change visibility → Public.
☐ Aimee site — remind Aimee to verify Cloudflare email (aimee.b
me.com)🟠 P216 Jul 2026
☐ Aimee site — offer GitHub repo transfer to her account
Steve🟡 P316 Jul 2026
☐ Review Wanderlog Pro renewal
Steve⚪ P41 Sep 2026
Did I use offline access, route optimisation, Google Maps export, or browser extension during Croatia planning? Cancel before billing if not.
☐ Transfer frox.me domain from GoDaddy to Cloudflare
Steve🟠 P23 Dec 2026follow-up
Domain expires 17 December 2026 with GoDaddy. Transfer at least 2 weeks early to avoid issues.
☐ Cancel AA membership
Steve⚪ P41 May 2027
☐ Transfer processivity.co.uk from GoDaddy to Cloudflare Registrar
Steve⚪ P414 Jul 2027
☐ Cancel Vision Express contact lens subscription
Steve🟠 P2
☐ Buy Samsung tablet for work
Steve🟡 P3
From PARA workflow test note, April 2026.
☐ PARA using Notebook LM and Google Drive
Steve⚪ P4
☐ Poly. Market
Steve⚪ P4

frox.me